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Community Policy

Introduction

FIYAHCON is a virtual convention which includes communication avenues such as the FIYAHCON Discord server, social media presences via Twitter, Facebook, Instagram, the FIYAHCON website and venues associated with event programming. We are dedicated to assuring that the use of and access to FIYAHCON content is free of all forms of harassment, intimidation and discrimination on the basis of race, age, sex, gender identity, national origin, ancestry, disability, medical condition, religion, sexual orientation, or citizenship.

Our attendees represent a variety of viewpoints and perspectives, and during the convention, will frequently disagree on, and even debate, certain topics. We expect that our community will keep these conversations, as well as all other behaviors and communications, respectful. We acknowledge the general principles of free speech and artistic freedom, with the understanding that these freedoms are not freedoms from consequences. The harassment policy shall be implemented in a manner that recognizes the importance of the freedom of speech and expression: no provision of this Policy shall be interpreted to prohibit conduct that is legitimately related to fiction, teaching methods, or public commentary of an individual member or the educational, political, artistic, or literary expression of members in fiction and public Venues.
This Policy is applicable to members of the “FIYAHCON Community” comprised of event staff, employees, attendees and guests.

On Accessibility

FIYAHCON values our disabled community members, and to that effect, we are implementing a number of measures to ensure our content is as accessible as possible to all who wish to take part in it.

CART or Communication Access Realtime Translation services will be provided by ACS on core programming such as panels, presentations, workshops, and live reads. Breakout sessions will be supplemented by text-based services such as dedicated Discord channels. A series of  Calm Rooms will also be arranged and made available for people in need of low-sensory social environments.

If you are presenting programming at FIYAHCON, please be aware that, by considering the following, you may make it easier for others to enjoy your presentation:

  • Make sure that your lips are visible to attendees, some of whom may read lips.
  • Use high-color contrast in projected presentations. It makes your text easier to read.
  • Consider captioning any audio and describing your images aloud.
  • Warn audiences before flashing or strobe effects, and before sensitive content, in your presentations.

Accessibility measures on the website include a suite of toggle-able features indicated by this blue circle symbol that skims along the lower left half of each page.

blue circle accessibility icon with white figure in the center

Clicking the symbol will expand your readability options along the bottom of the screen.

expanded accessibility menu

Options from left to right:

1 – an “x” that collapses the menu

2 – a cog icon which opens your account settings if you have those arranged through Online ADA.

3 – a stack of three horizontal lines opens a site menu

4 – the traditional arrow cursor enables click-text-to-speech

5 – a right-pointing arrow enables text-to-speech

6 – a backward looping arrow “undoes” the options you’ve clicked and returns the page to its default setting

7- an upper and lowercase “a” icon allows you to alter the website font

8 – a capital “T” beside an up/down arrow allows you to change the size of the font on the website

9 – a half-filled circle icon allows you to change the contrast settings between content on the website

If you have additional requests or experience an issue participating in some aspect of FIYAHCON, please email community[at]theconvention.fiyahlitmag.com so we can address it for you.

On Harassment

FIYAHCON does not tolerate harassment. If we find that you have violated this policy, we reserve the right to revoke your registration without refund, and all access to community and content spaces associated with the event. Harassment includes, without limitation:

  • verbal, written, or otherwise transmitted comments and displayed images that are disrespectful or oppressive with respect to marginalized identities
  • verbal, written, or otherwise transmitted comments and displayed images of an unsolicited sexual nature
  • threats, intimidation and stalking
  • other activities intended to create a hostile or otherwise unsafe environment for staff, attendees, hosts, and guests as determined by the victim and the Community Team

This Policy is implicated when the harassment, intimidation or discrimination is sufficiently severe or pervasive to deny or limit a person’s ability to participate in or benefit from FIYAHCON content. It is not necessary that the harassment, intimidation or discrimination have been directed specifically at any complaining party.

Reporting Procedures

If you experience any harassment while at FIYAHCON, please notify our Community Team via email at community[at]theconvention.fiyahlitmag.com or by contacting the designated moderators in our social spaces. Before escalating to the Community Team, we encourage our attendees to request that the harasser cease unwanted activity such as uninvited communications which can presumably be attributed to misunderstanding. Egregious acts such as sexual harassment and overt behaviors intended to offend, threaten, or otherwise create a hostile environment may be reported directly.

Due to the nature of interpersonal grievances, we cannot accept anonymous complaints of harassment. However, all personal information shared with our Community Team is kept confidential and will not be shared for any reason without the victim’s written consent. FIYAHCON is fundamentally against escalations which may involve the over-use of government law enforcement, but will comply with the victim’s wishes should the offense be of such an egregious nature as to warrant it. Our policy also prohibits retaliation against a member of the FIYAHCON Community for reporting harassment, intimidation or discrimination and for participating in an investigation relating to same.

False Allegations

It is a violation of this Policy for a member of the FIYAHCON Community to knowingly or with reckless disregard for the truth make false claim of harassment, intimidation or discrimination. Failure to prove a claim of unlawful harassment is not, by itself, equivalent to a false claim.

Sanctions for Violation of Community Policy

When it has been determined that a violation of this Policy has occurred, the FIYAHCON Community Team Steering Committee will determine the appropriate sanction.

Should conduct believed to be in violation of this Policy occur at FIYAHCON, the Community Team, Steering Committee, employees, or volunteers in charge of the content space at the time of the conduct may take reasonable action to stop the apparent harassment and ensure the safety of participants.

Reasonable action may include, but is not limited to, verbal notification to the individual that the behavior believed to be in violation of this Policy should be discontinued immediately, and/or removal of the individual from the space. If action is taken, the person taking the action shall deliver a written report on the event incident (including a detailed narrative of the incident and the names of all persons involved and of any witnesses) to the Steering Committee and/or the FIYAHCON Director.

As supplements or alternatives to the sanctions of suspension or expulsion, one or more of the following non-exclusive actions may be taken:

  • Warning one or more parties involved that specified behavior is inappropriate
  • Requiring a formal apology on behalf of the complainant(s)
  • Ejecting the offending party from the event foregoing all refunds
  • Removing access to FIYAHCON spaces on a temporary or permanent basis

The Steering Committee may pursue an investigation in cases when the complainant is reluctant to proceed.

Confidentiality

The FIYAHCON Steering Committee will make every reasonable effort to conduct all investigations into allegations of harassment, intimidation or discrimination in a manner that will protect the confidentiality of all parties. Notwithstanding the above, confidentiality is not absolute, and those with a legitimate business reason to know and to be informed of the allegations will be so informed. Parties to the complaint should treat the matter under investigation with discretion and respect for the reputation of all parties involved.

 

Updated 7/28/2020